USE: Any use of the UAB Alumni House must be scheduled through the Alumni Affairs Office (205) 934-3555.
SPACE: Space is reserved on a first-come basis and is not booked until a signed contract is on file with the Alumni Affairs Office. Space is booked in two hour units for Conference Rooms and four hour units for the Reception Hall(s). Setup and tear down must be included in this time. (Please include one hour preceding your event start time for set up and one hour proceeding your event for breakdown.)
CATERERS: Caterers must be selected from the Alumni House approved list of caterers.
EQUIPMENT and ANCILLARY SERVICES: Please contact Alumni House Event Coordinator for rental services.
AV TECHNICIAN: Please contact Alumni House Event Coordinator for AV needs.
FOOD: All food and beverages brought into the Alumni House must be contracted through one of the approved caterers. No red punch is to be served in this facility.
ALCOHOL: For all events, all alcohol must be arranged through the UAB National Alumni Society. All bars require a bartender to handle all service of beverages and can be provided by your caterer.
SMOKING: The Alumni House and UAB are smoke-free environments. Guests must go to city sidewalk to smoke.
DELIVERIES: All deliveries must be coordinated through the Alumni Affairs Office. All deliveries must be made at the back door that is facing the alley of the Alumni House. The UAB National Alumni Society cannot assume any responsibility for items left by the caterer, rental company or facility user.
DECORATIONS: All decorations and rental items must be approved by the Office of Alumni Affairs. Props must be free standing, including signs. Nothing is to be attached to the walls or the ceiling without permission. No posters or banners will be permitted on the Alumni House exterior or grounds without the approval of the Office of Alumni Alumni Affairs. No tacks, nails, tape or similar items may be used in meeting rooms and/or corridors. Glitter, “silly string”, rice, sprinkles and confetti are not allowed in the Alumni House. Votive candles are permitted, but all other candles must be approved by the Office of Alumni Alumni Affairs.
DANCING: If dancing is part of the event, a dance floor can be rented and coordinated through the Office of Alumni Affairs. Carpeted or tile areas of the floor cannot be designated as a “dance floor” without proper dance floor in place.
PARKING: Parking at the Alumni House is available to facility users at no cost on weekends and after 5 pm on weekdays; however, no parking space is guaranteed. Nearby parking can be reserved for a fee by contacting UAB Parking and Transportation at 205-934-3513.
SECURITY: Any event after 6:00 pm requires security from UAB police (934-2297) to be paid directly by client at an hourly rate assessed by the department. You are required to have one police officer per 100 attendees.
PAYMENT: Acceptable forms of payment are department journal entries, credit cards, check, and cash. If paying by check, please make it to the UAB. Payment must be made within ten (10) working days of receipt of final billing.
LIABILITY: Each facility user shall identify and hold harmless the UAB National Alumni Society, its agents and employees against any and all damages, claims, liabilities due to the loss of property of others or any liability arising out of its use of the Alumni House. The facility user is responsible for the payment of any damages to or loss of the Alumni House’s property if it occurred as a result of the preparations or cleanup for, or during the actual event itself.
COMPLIANCE: The Alumni House reserves the right to deny use or continued use of its facilities to any person or organization not complying with the Society's policies and procedures.
FIREPLACES: The fireplaces, if used, must be set and attended by the building manager.
ANIMALS: Animals are not allowed inside the Alumni House, except for those licensed to assist persons with disabilities.
DAMAGE: Renters will assume all costs for damage to the Alumni House, including damage that may occur to floors, walls, and fixtures caused by movement of tables, chairs or equipment.
CHILDREN: Children are welcome to the Alumni House but must be under the supervision of a responsible adult at all times. All event attendees, including children, must stay within the designated area of the event and associated restrooms unless special arrangements have been made.
CURFEW: All events at the Alumni House should end by 11:00 pm and all guests must exit the building at that time. Organizers and clean-up crews are permitted to stay until 12:00 am to complete their duties. In the event that all persons have not exited the Alumni House by 12:00 am, an hourly fee of $150 will be assessed.
CANCELLATION FEES: Any scheduled event that is cancelled within 10 days of the booked event will incur a cancellation fee of $100.00. If the event is cancelled within 5 days of the booked event then the cancellation fee will be half of the rental fee of the reserved venue space plus any additional costs i.e. linen expenses, etc.